By Mary S. Schaeffer
Refreshingly candid and witty in tone, Controller and CFO's consultant to money owed Payable is needed studying for any expert eager to comprehend extra approximately their organization's AP operations. It proclaims that AP is not any longer a back-office functionality and underscores the truth that right realization has to be paid to this significant division which will run a number one part and aggressive corporation.
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Additional info for Controller and CFO's Guide to Accounts Payable
Once an invoice shows up that does not reflect a special deal, it becomes a disputed invoice. Disputed invoices typically take longer to get paid than ones that match the PO. ” Thus, it is in your supplier’s best interest to get the invoice issued correctly. Communicate this fact to them. Getting the supplier to reflect special deals on your invoices correctly the first time will probably take some help from your 33 Core Functions purchasing department. A concerted effort by purchasing and accounts payable is your best defense against a supplier who neglects to include these specials on invoices.
Duplicate Invoices When a vendor does not receive payment within a reasonable amount of time, most likely 30 days, the vendor will initiate collection efforts, including sending a second invoice. This invoice should have the same invoice number as the first invoice, although a few sly vendors will change the invoice number. Sometimes, it is not the vendor trying to pull a fast one, but rather an internal numbering scheme that adds a digit to indicate the invoice is not the original. The problem for accounts payable is that both invoices may end up being approved and processed for payment.
Several issues need to be addressed, most notably the lack of an invoice number, which is used by some as a key determinant for tracing. ALTERNATIVE TO THREE-WAY MATCH: NEGATIVE ASSURANCE/ASSUMED RECEIPT Small-dollar invoices present unique challenges to accounts payable. They need to be processed, yet it is not an efficient use 36 Invoice Handling of time to spend a lot of time verifying the legitimacy of the invoice and the information on them. However, if they are routinely paid with no verification, a company would find itself inundated with small-dollar fraudulent invoices.
Controller and CFO's Guide to Accounts Payable by Mary S. Schaeffer